Call for Program Proposals from CMS Committees & Advisory Councils

Submission Deadline:  11:59 p.m. Mountain Time on Tuesday, November 28, 2017

The College Music Society will hold its Sixty-First National Conference October 11–13, 2018, at the JW Marriott parq Vancouver in Vancouver, British Columbia, in conjunction with the 2018 National Conferences of the Association for Technology in Music Instruction (ATMI) and National Association of College Wind and Percussion Instructors (NACWPI).

The 2018 Program Committee welcomes proposals from the Society’s internal committees and advisory councils concerning issues of importance to the Society and/or field of music. Proposals are welcome for demonstrations, discussion forums, panels, papers, and workshops that that relate to all aspects of music teaching in higher education and the professional lives of college, conservatory, and university music educators. The Program Committee solicits the broadest representation of our profession and its interests, and invites proposals from CMS Committees concerning various aspects of our professional life.


Kindly note the following:

(1) Proposals concerning personal research, performance, composition, or particular professional interests should be submitted using the standard Call for Papers & Posters, Call for Scores, Call for Lecture-Recitals & Performances, etc. This Call is for proposals concerning the broad concerns of our field that you, in your role as a CMS Chair, believe should be addressed by the Society.

(2) Proposals for multi-session presentations on complex topics requiring half-, full-, or multi-day workshops or symposia, including proposals for pre- and post-conference events, should not be submitted in response to this Call. Instead, such proposals should be forwarded to the CMS Committee on Professional Development. Deadlines and instructions for developing and submitting these types of proposals will be found here.

(3) This is a special Call just for CMS Chairs. This Call has its own unique submission link and process. Please do not respond to any Calls for Program Participation from the membership at large with proposals reflecting profession-wide issues, concerns from your perspective as a Chair, or ideas emanating from your committee or advisory council. Rather, respond with such concerns by clicking the link below.

(4) Due to time limitations on the conference program, not everything can be accepted by the Program Committee for presentation at the conference. Therefore, please limit your proposal to (a) the most important topic(s) currently being considered by your committee or advisory council, and/or (b) the most important topic(s) you believe the CMS membership needs to address at the present time.


  • Demonstrations and papers are limited to 25 minutes. Discussion forums, panels, and workshops are generally limited to 55 minutes, although sessions of 85 minutes will be considered (special requests regarding timing must be noted in the proposal abstract). Proposals submitted in response to this Call will be considered using the same rigorous peer review process as that used for proposals that emanate from the membership in response to other Calls.

  • Prior to submission, proposers must communicate with all co-presenters and/or panelists regarding their interest and availability. Proposals not listing all participants will be deemed incomplete and will not be considered.

  • All persons whose work is selected for inclusion on the program are expected to register for, and attend, the full conference. If the proposal is accepted, proposers will be asked to communicate with all participants in the presentation to ensure their registration by early summer 2018. At its discretion, the Program Committee may exempt from the membership and registration fee requirements specific individuals, such as invited speakers or guest panelists who are non-music professionals. It is the responsibility of the individual who submits the proposal to, upon acceptance, make conference planners aware of all non-music professionals involved in their presentation and to request such an exemption.

  • Proposers agree to present on any day of the conference should their proposal be accepted. Most  presentations accepted in response to this Call will be programmed on Thursday, October 11, 2018.

  • The College Music Society does not fund travel expenses of accepted presenters or performers.

  • Proposers must submit their own work and may not submit proposals on behalf of their students or others.


  • The Primary proposer must be a current member of The College Music Society. Persons interested in submitting a proposal should check their membership status well in advance of the submission deadline. Please note the processing time for membership applications and/or renewals is 1–2 business days.

  • It is not necessary for co-presenters to be current members at the time of submission; however, if invited to the program, every person involved in the presentation must join CMS.


  • Each member may submit only ONE proposal in response to this Call for Program Proposals from CMS Committees & Advisory Councils.

  • Each member is limited to TWO submissions to all calls for this conference. (again, only ONE may be submitted to this Call).

  • Each member may be added by others as a co-presenter (e.g., panelist or collaborative pianist) to a maximum of TWO proposals.

  • The maximum number of presentations in which a member may be involved on the conference program is TWO. If more than two proposals involving the same member are accepted—regardless of whether the member submitted the proposal or was added another member’s proposal—the individual in question must choose in which two presentations s/he will participate.


  • Electronic submissions are required. Proposals sent by mail will not be considered.

  • The College Music Society's conference submission process is powered by Submittable. To submit a proposal, please (1) log in to the CMS members-only website using your user name and password and then (2) click the 'Submit' button at the bottom of this call. You will be directed to Submittable to complete your proposal. If you don't already have a Submittable account, you will be prompted to establish one. (Click here for help using Submittable and to view a list of Frequently Asked Questions.)

  • A complete proposal includes:
  1. The proposal’s title & format.
  2. An abstract of 250 words or less.

    Preparing an Abstract—The Program Committee chooses presentations based primarily on the abstract as submitted, so it is important to write an abstract that the Committee will understand and can evaluate fairly. The purpose of the abstract is to convey to the reader what will be said in the presentation. Do not merely describe the subject or list the topics to be covered. Rather, state the main point of the presentation, outline the subsidiary points, and summarize the evidence offered, so that someone who has not heard the presentation can know in brief what it will say and can evaluate its contribution to our knowledge and understanding of music. The abstract, like the presentation itself, should be clear to an audience of musicians and music educators of all kinds, not just to those with a narrow specialty. While it may be necessary to set the context or lay out the problem to be addressed, this should be kept to a minimum.

  3. A list of required equipment and Internet needs (Internet connections may include a fee).
  4. Details regarding all personnel involved in the presentation, including complete contact information (email address, mailing address, and phone) and a biography (250-word maximum) for each person. Due to time constraints, panels are limited to 6 persons, including the moderator. If your presentation includes 3 or more persons, download this spreadsheet, save the file using your name as the file name (e.g., smith-john.xlsx), and complete the requested information for all additional presenters. You will be required to upload this completed form with your proposal.
  • Unlike proposals submitted to other calls for this conference, submissions in response to this call will not be evaluated blindly. It is permissible—even necessary—for presenters to be identified in the submission. Names and affiliations of all involved in the presentation must appear in submitted biographies and in the “Collaborators” section of the proposal.

Submissions that do not adhere to the above guidelines will not be considered.


• Proposals must be submitted by 11:59 p.m. Mountain Time on Tuesday, November 28, 2017.
• Proposers will be notified by Thursday, March 29, 2018.


If you have questions concerning appropriate topics, interests, or your work as a CMS Chair, please get in touch with:
Keith C. Ward, CMS President

Questions concerning conference operations should be directed to:
Peter S. Park, CMS Director of Professional Activities

You must be a CMS member to submit a proposal.
Please log in and the 'Submit' button will appear in this location. Or, click here to join CMS.