Call for Conference Engagement Activities

Submission Deadline: 11:59 p.m. Mountain Time on Tuesday, November 28, 2017

The College Music Society will hold its Sixty-First National Conference October 11–13, 2018, at the JW Marriott parq Vancouver in Vancouver, British Columbia, in conjunction with the 2018 National Conferences of the Association for Technology in Music Instruction (ATMI) and National Association of College Wind and Percussion Instructors (NACWPI).

Our conference location in Vancouver, British Columbia, provides a rich cultural environment in which to engage with the local community. The Program Committee’s goals for conference engagement include exploring ways in which our organization can participate in deep, meaningful, musical engagement with the Vancouver community. These experiences ideally should exist within specific social and cultural contexts and should inspire CMS members to move toward new and exciting ways to participate in engagement at the conference as well as in their local settings.

The Program Committee encourages members to develop and present innovative and collaborative proposals that directly interact with the Vancouver community. All conference engagement presentations take place outside of the conference hotel at various venues across the city. The Conference Engagement Committee will connect you with an organization or venue that fits your proposal.

Consider the following characteristics in the preparation of your conference engagement proposal:

  1. Elements of shared interests and connection with a particular population
  2. Intentional interaction between audience, participants, and presenter(s)
  3. Preparation: Collaboration/conversation/planning take place before the event to develop shared interests and connection
  4. Sustainability: What is potential community impact of your presentation before, during, and after the conference?


Please refer to ­this Prezi document that describes community engagement on a continuum. It is helpful when developing your proposal for conference engagement.

For additional information from College Music Symposium about how outreach and deeper engagement differ, click here.

Fall 2017 Conference Engagement Webinar: Please watch the CMS website and look for email notifications regarding the date.


  • Prior to submission, proposers must communicate with all co-presenters and/or panelists regarding their interest and availability. Proposals not listing all participants will be deemed incomplete and will not be considered.

  • All persons whose work is selected for inclusion on the program are expected to register for, and attend, the full conference. If the proposal is accepted, proposers will be asked to communicate with all participants in the presentation to ensure their registration by early summer 2018. At its discretion, the Program Committee may exempt from the membership and registration fee requirements specific individuals, such as invited speakers or guest panelists who are non-music professionals. It is the responsibility of the individual who submits the proposal to, upon acceptance, make conference planners aware of all non-music professionals involved in their presentation and to request such an exemption.

  • Proposers agree to present on any day of the conference should their proposal be accepted.

  • The College Music Society does not fund travel expenses of accepted presenters or performers.

  • Proposers must submit their own work and may not submit proposals on behalf of their students or others.


  • The Primary proposer must be a current member of The College Music Society. Persons interested in submitting a proposal should check their membership status well in advance of the submission deadline. Please note the processing time for membership applications and/or renewals is 1–2 business days.

  • It is not necessary for co-presenters to be current members at the time of submission; however, if invited to the program, every person involved in the presentation must join CMS.


  • Conference Engagement submissions should be unique and should not duplicate work submitted by the proposer in response to any other Calls for this conference.

  • Each member may submit only ONE proposal in response to this Call for Conference Engagement Activities.

  • Each member is limited to TWO submissions to all calls for this conference. (again, only ONE may be submitted to this Call).

  • Each member may be added by others as a co-presenter (e.g., panelist or accompanist) to a maximum of TWO proposals.

  • The maximum number of presentations in which a member may be involved on the conference program is TWO. If more than two proposals involving the same member are accepted—regardless of whether the member submitted the proposal or was added another member’s proposal—the individual in question must choose in which two presentations s/he will participate.


  • Electronic submissions are required. Proposals sent by mail will not be considered.

  • The College Music Society's conference submission process is powered by Submittable. To submit a proposal, please (1) log in to the CMS members-only website using your user name and password and then (2) click the ‘Submit’ button at the bottom of this call. You will be directed to Submittable to complete your proposal. If you don't already have a Submittable account, you will be prompted to establish one. (Click here for help using Submittable and to view a list of Frequently Asked Questions.)

  • A complete proposal includes:
  1. The proposal’s title & format.
  2. An indication of where your proposed activity falls on the Engagement-Outreach continuum.
  3. A description of the appropriate age/s and venue/s for your activity (include preferred grade level/s and audience/s if requesting a school).
  4. An abstract of 250 words or less.

    Preparing an Abstract—The Program Committee chooses presentations based primarily on the abstract as submitted, so it is important to write an abstract that the Committee will understand and can evaluate fairly. The purpose of the abstract is to convey to the reader what will be said in the presentation. Do not merely describe the subject or list the topics to be covered. Rather, state the main point of the presentation, outline the subsidiary points, and summarize the evidence offered, so that someone who has not heard the presentation can know in brief what it will say and can evaluate its contribution to our knowledge and understanding of music. The abstract, like the presentation itself, should be clear to an audience of musicians and music educators of all kinds, not just to those with a narrow specialty. While it may be necessary to set the context or lay out the problem to be addressed, this should be kept to a minimum.

  5. A list of required audio-visual and equipment needs.
  6. Details regarding all personnel involved in the presentation, including complete contact information (email address, mailing address, and phone) and a biography (250-word maximum) for each person. If your presentation includes 3 or more persons, download this spreadsheet, save the file using your name as the file name (e.g., smith-john.xlsx), and complete the requested information for all additional presenters. You will be required to upload this completed file with your proposal.

Please Note:

  • The name(s) or affiliation(s) of anyone involved in the presentation should not appear in the title, abstract or in any uploaded materials, as submissions are evaluated anonymously. Proposals identifying the proposer or co-presenters will be disqualified. Note that names and affiliations should appear in submitted biographies, as the review committee will not have access to this portion of the application.

  • Supporting materials are optional. The online system allows for uploading of PDF and mp3 files.

  • Submissions that do not adhere to the above guidelines will not be considered.


  • Proposals must be submitted by 11:59 p.m. Mountain Time on Tuesday, November 28, 2017.
  • Proposers will be notified by Thursday, March 29, 2018.


Questions regarding this call should be directed to:
Jennifer Snow, 2018 Program Chair

Questions concerning conference operations should be directed to:
Peter S. Park, CMS Director of Professional Activities


You must be a CMS member to submit a proposal.
Please log in and the 'Submit' button will appear in this location. Or, click here to join CMS.