Practice Rooms

ROOMS & TIMES

The Aqueduct & Oaklawn rooms within the Hyatt Regency Louisville have been reserved exclusively as warm-up/rehearsal rooms and will be open during the following times:

Wednesday, October 23
5:30 pm – 9:00 pm

Thursday, October 24
7:30 am – 9:00 pm

Friday, October 25
7:30 am – 9:00 pm

Saturday, October 26
7:30 am – 3:00 pm


TERMS & CONDITIONS

Please note the following:

  1. Practice rooms are provided for warm-up & rehearsal specifically related to this conference. Those preparing non-conference related projects must make their own arrangements elsewhere for practice facilities.
  2. 30 minutes per presentation or ensembleNOT PER PERSON — is allowed on each day. Ensembles should appoint one member of the group to reserve on behalf of the group, and reservations should be made under the ensemble’s name.
  3. If any vacancies remain on the practice room schedule once the conference has started, an additional 30 minutes per presentation or ensemble may be reserved.
  4. Each practice room will contain an upright piano, single bench, and 1 music stand. Performers who require additional stands for rehearsal must provide their own.
  5. Pianos may not be prepared or altered in any way, including the insertion of objects into or onto the strings.
  6. Kindly display the utmost in professional courtesy regarding piano usage and room sharing.

 

NOTE REGARDING THE SHOWCASE CONCERT SERIES:

 In addition to the rehearsal space described above, specific times have been allotted for set-up and sound-check in the concert space related to the Showcase of CMS Performers and Composers programs according to the following schedule:

Concert II: Showcase of CMS Performers & Composers
Friday, October 25
Cathedral of the Assumption
Set-up & Sound Check: 1:00–4:30 p.m.
Concert Begins: 7:30 p.m.

Concert III: Showcase of CMS Performers
Saturday, October 26
Hyatt Regency Louisville, Keeneland
Set-up & Sound Check: 9:00–9:25 a.m.
Concert Begins: 9:45 a.m.

Concert IV: Showcase of CMS Performers & Composers
Saturday, October 26
Hyatt Regency Louisville, Regency South Ballroom B
Set-up & Sound Check: 8:30–11:00 a.m.
Concert Begins: 1:30 p.m.

The concert manager for each of the above programs will reach out directly to those affected regarding specific schedules for these periods.


HOW TO RESERVE PRACTICE SPACE

An online practice room schedule has been established for this conference and attendees may reserve space on a first-come, first-served basis via computer, cell phone, or tablet.

  1. Click here to see a list of all practice rooms, organized by date and time (you will be redirected to the SignUpGenius website).
  2. Tick the box next to the room and time you wish to reserve (this is a long list, so ensure you have selected the appropriate date), then click the “Submit and Sign Up” button at the bottom of the screen.
  3. You will now have the option to enter the names of any collaborators or the name of your ensemble (as appropriate), in the provided field. Ensembles should list the name of their group in this field. If this does not apply to you, leave this field blank.
  4. If you have not used SignUpGenius before, you will be prompted to either create a new account or login with your Facebook credentials. IMPORTANT: Check the box “create an account with SignUpGenius” during this stage. Otherwise, you will not be able to cancel or edit your signup later.
  5. You must now click “Sign Up Now” to successfully reserve your selection, and you will receive an email confirmation once you have completed this step.
  6. Clicking “Back to Sign Up” will show you the master group list once again, and your name(s) should now appear in the slot(s) you have reserved.


FAQ

  • Q: What if I do not have access to a computer, cell phone, or tablet?
  • A: Please visit the conference registration desk in Vancouver and registration personnel will be able to assist you in reserving a practice room.
  • Q: What if I do not wish to create an account with SignUpGenius?
  • A: That’s fine. You may still reserve a practice room with your name and email address; however, you will not be able to cancel or edit the reservation online later.
  • Q: What do I need to do if I need to change or cancel my practice room reservation?
  • A: Here’s how:
          1. Login to SignUpGenius.com with your email address and password.
          2. Open the Practice Room Schedule.
          3. Underneath the slot with your name, you will see options to “Edit,” “Swap,” or “Delete.” Select “Delete.”
          4. You will be asked to confirm. Select “Yes-Delete.”
  • Q: How do I swap rehearsal times with another person?
  • A: Here’s how:
          1. Login to SignUpGenius.com with your email address and password.
          2. Open the Practice Room Schedule.
          3. Underneath the slot with your name, you will see options to “Edit,” “Swap,” or “Delete.” Select “Swap.”
          4. Tick the box next to the name of the person with whom you would like to swap and click “Request a Swap” at the bottom of the page. An email message will be sent to that person and they may choose to either accept or decline your request. Once they have responded, you will automatically receive an email message with their response.

If you have other questions regarding how to use this system, you will likely find the SignUpGenius Help page helpful. If your question is not answered there, please contact CMS.