FAQ: Presenting at the Conference

Technology

A. CMS has selected an event management platform called Socio for the conference. Socio acts as the digital venue and supports content delivery within multiple rooms concurrently as well as a virtual exhibit hall and attendee networking possibilities. Attendees will access the conference by downloading the conference mobile app or viewing the desktop web app, both of which contain the conference schedule, presentation descriptions, speaker bios, and resource materials. Attendees can construct their own personalized schedule within the app and even use two devices in tandem (e.g., one might view a presentation on a desktop computer while using their phone to answer poll questions). 

A. Nothing! If your presentation is pre-recorded, it will be uploaded to the CMS YouTube channel (unlisted for privacy) and a link to the recording will be embedded within Socio. If your presentation is live, or if it is live with accompanying pre-recorded content, you will use Zoom to present. CMS will establish a unique Zoom link for each presentation and embed it within Socio. When an attendee clicks on the provided link, they will be able to join the presentation in progress.  

A. Yes! Socio will lead a training webinar on Thursday, September 17, at 9 am PT / 10 am MT / 11 am CT / 12 noon ET for speakers who will be using Zoom. Those for whom this pertains must register in advance (free to all) by clicking here. The webinar will be recorded for those who are unable to attend. 

A. The answer depends on the format of your presentation (see “Presentation Formats & Timings” below). Those hosting campfire discussions, discussion forums, and the ATMI post-concert talkback sessions will present within a Zoom meeting, thus the faces of all attendees will be shown due to the interactive collaborative nature of these formats. All other presentations will be established within Zoom’s webinar software which is intended for one or a few people to speak to an audience. Webinars do not show the faces of those in attendance. 

A. To keep the attention of attendees, we encourage those presenting live to creatively use mechanisms for live feedback such as online polling (single questions), surveys (multiple questions), and chat functions periodically throughout the presentation to engage and re-engage. In fact, a great way to capture everyone’s attention at the outset is to begin your presentation with an icebreaker poll (something fun, pertinent, or even provocative that may, or may not relate to your topic). We will be using Slido to administer online polls and surveys for those who wish to do so. Slido works seamlessly within our conference platform (Socio) so attendees will be able to easily respond to your questions without having to juggle multiple programs. Please don’t worry – you won’t have to learn new software, as we will handle the technical part for you. Following the September 17 speaker training session, we will collect your poll/survey questions to build into the app. 

A. Those presenting live will have a moderator assigned to their presentation. The moderator will be able to view and curate crowdsourced questions as they are submitted and will, in turn, facilitate the ensuing discussion.

A. Nothing! Socio will link directly to the collection of posters assembled using The Learning Toolbox by Kubify and attendees will be able to view posters on their phones, desktops, laptops, and other devices by clicking the “Posters” icon in Socio.

A. A training webinar for poster presenters was offered on Thursday, July 30. For those who were not able to attend, a recording is available on the ePoster Support Page

Presentation Details

A.The total allotted time for each format is as follows:

Panels & Workshops: 45 minutes (Live)
Campfire Discussions: 45 minutes (10 minutes of pre-recorded material + 35 minutes live)
Discussion Forums: 30 minutes (Live)
Lecture-Recitals: 25 minutes (musical examples are pre-recorded)
Performances: 25 minutes (entirely pre-recorded)
Demonstrations: 20 minutes (including up to 15 minutes of pre-recorded material)
Papers: 20 minutes (10 minutes of pre-recorded material + 10 minutes of live Q&A)
Student Research Papers: 12 minutes (10-minute presentation + 2-minute Q&A)
Showcase Performances & Original Compositions: 10 minutes or less

A. Rehearsal periods will be scheduled for those presenting panels, workshops, lecture-recitals, demonstrations, and papers (including student research papers) on Tuesday, October 6. This time will be dedicated to making sure that presenters are comfortable with the technology but, due to time constraints, full run-throughs of each presentation will unfortunately not be possible. Those for whom this pertains will be scheduled to rehearse during specific times and can expect to receive an email announcement in the future with additional details.

A. Yes! You have the option of sharing up to 3 PDF files (handouts, presentation slides, complete research papers, or other supplementary resource materials) with attendees. These materials will be collected approximately two weeks prior to the conference.

A. There are currently no plans to make presentations available for replay. If this should change, presenters will receive further communication from CMS. 

Networking

A. Similar to bumping into people in the hallway or meeting room of a physical venue, the Socio platform offers several ways for people to connect in the virtual world. To allow for this, each attendee is encouraged to build a personal profile within the app that can contain as much (or as little) information about themselves as they wish to share. Once an attendee opts in, they are added to a searchable roster of conference attendees. To begin a conversation with another person listed in the directory, one simply sends that person a request to add to their network (as one would do within Facebook, for example) and, after their request is accepted, an open chat dialogue can commence. A second way to connect with others is to use the “Shake” feature, which displays a list of all others who are looking at the “Shake” screen at the same time (this could even be an activity directed by a presenter during their session). From this screen, one can send a request to connect with anyone listed.