2023 CMS Southern Regional Conference (44th)

Submission Deadline: 12 noon Mountain Time / 2 pm Eastern Time on Thursday, September 15, 2022

The Southern chapter of The College Music Society will hold its 44^th Regional Conference February 23–25, 2023, at Jacksonville University in Jacksonville, Florida.

The Southern Chapter Program Committee welcomes proposals for demonstrations, discussion forums, panels, scholarly research papers, posters, and workshops relating to all aspects of music creation, performance, scholarship, teaching, learning, career considerations, and other areas of interest to the music professional. The Committee invites the broadest representation from the music profession and its interests and welcomes proposals from students, faculty, retirees, and independent musicians from all educational and professional settings. We especially encourage proposals that relate to the current CMS Common Topic: Leading Change.

CONSIDERATIONS

• Demonstrations enable conference attendees to learn about methods, resources, or tools, and differ from workshops in that they are not interactive. Demonstrations are limited to 25 minutes, including Q&A.

• Discussion Forums create a venue for attendees to interact and discuss specific topics related to the profession. While moderated, most of the information and knowledge sharing is generated by the audience rather than the presenter. Forums are less formal than speaker-led presentations. Forums are limited to 55 minutes.

• Panels provide an opportunity to examine a topic in depth. A panel comprises at least two panelists and is facilitated by a moderator. The moderator may either engage panelists with curated questions or may provide initial remarks before inviting each panelist to share their perspective within a pre-established time frame. Panels might conclude with an audience Q&A session, a summation of key points, and acknowledgements. Panels are limited to 55 minutes, including Q&A.

• Papers are presentations of research or a significant discovery. These are spoken presentations but may include audiovisual elements. Papers are limited to 25 minutes, including Q&A.

• Posters present an idea or project via a compelling visual display. Time will be scheduled during the conference for poster presenters to interact with attendees regarding their work.

• Workshops enable conference attendees to learn about specific methods, tools, resources, or projects through hands-on interaction and are generally designed to teach something or develop a specific skill, or set of skills, rather than present original research. Workshops are limited to 55 minutes, including Q&A.

• Prior to submission, proposers must communicate with all co-presenters regarding their interest and availability. Proposals not listing all participants will be deemed incomplete and will not be considered.

• All persons whose work is selected for inclusion on the program are expected to register for and attend the full conference. If the proposal is accepted, proposers will be asked to communicate with all participants in the presentation to ensure their registration by December 1, 2022. At its discretion, the Program Committee may exempt the membership and registration fee requirements for specific individuals, such as invited speakers or guest panelists who are non-music professionals. It is the responsibility of the individual who submits the proposal, upon acceptance, to make conference planners aware of all non-music professionals involved in their presentation and to request such an exemption.

• Proposers agree to present on any day of the conference should their proposal be accepted.

• The College Music Society does not fund travel expenses of accepted presenters.

• Proposers must submit their own work and may not submit proposals on behalf of their students or others.

• Proposals of a commercial nature that promote products or services will not be considered.

STUDENTS: We highly encourage students to submit paper/panel/workshop/demo/poster proposals. If you are a CMS Southern Chapter student member, you will have an opportunity to be considered for the David Kushner Student Paper Award. 

ELIGIBILITY

• The primary proposer must be a current member of The College Music Society. Persons interested in submitting a proposal should check their membership status well in advance of the submission deadline. Please note the processing time for membership applications and/or renewals is 1–2 business days.

• It is not necessary for co-presenters to be current members at the time of submission; however, if invited to the program, every person involved in the presentation must join CMS.

PROPOSAL SUBMISSION & PARTICIPATION POLICY

• Each member may submit a maximum of 2 proposal(s) in response to this Call.

• Each member may submit a maximum of 3 proposal(s) to all calls for this conference.

• The maximum number of presentations in which a member may be involved on the conference program is 2. If more than two proposals involving the same member are accepted – regardless of whether the member submitted the proposal or was added to another member’s proposal – the individual in question must choose in which two presentations s/he will participate.

PREPARATION OF MATERIALS

• Electronic submissions are required. Proposals sent by mail will not be considered.

• To support the blind review process, the name(s) or affiliation(s) of anyone involved in the presentation should not appear in the title or abstract, nor in the file names or body of submitted supplementary materials, as submissions are evaluated anonymously. Proposals identifying the proposer or co-presenters will be disqualified. Names and affiliations may, however, appear in the “Personnel” section of the proposal and in submitted biographies, as the review committee will not have access to this part of the application.

• The College Music Society's conference submission process is powered by Submittable. To submit a proposal, please (1) log in to the CMS members-only website using your user name and password and then (2) click the ‘Submit’ button at the bottom of this call. You will be directed to Submittable to complete your proposal. If you don't already have a Submittable account, you will be prompted to establish one. (Click here for help using Submittable and to view a list of Frequently Asked Questions.)

• A complete proposal includes:

1. 1. The proposal’s title.
   2. An abstract of 250 words or less.
      
      

      Preparing an Abstract—The Program Committee chooses presentations based primarily on the abstract as submitted, so it is important to write an abstract that the Committee will understand and can evaluate fairly. The purpose of the abstract is to convey to the reader what will be said in the presentation. Do not merely describe the subject or list the topics to be covered. Rather, state the main point of the presentation, outline the subsidiary points, and summarize the evidence offered, so that someone who has not heard the presentation can know in brief what it will say and can evaluate its contribution to our knowledge and understanding of music. The abstract, like the presentation itself, should be clear to an audience of musicians and music educators of all kinds, not just to those with a narrow specialty. While it may be necessary to set the context or lay out the problem to be addressed, this should be kept to a minimum.

   3. You may add up to 3 supporting materials to your proposal (optional). These might include printed music examples, photos, statistics, or relevant data. Do not include lengthy documents, dissertations, CVs, resumes, or PowerPoint presentations. Neither file names nor uploaded materials should identify the proposer or any collaborators.
   4. A list of required equipment and audio-visual needs.
   5. A biography of the proposer and each co-presenter, if applicable (250-word maximum per person).
   6. Contact details for all personnel involved in the presentation, including an email address, mailing address, and phone number for each person, as well as an institutional affiliation, if applicable.

• When referencing one’s own previously published research, the proposer should refer to such research in the third person to avoid identifying themselves. For example, hypothetical proposal submitter D. Graham should write, “D. Graham’s article, ‘XYZ,’ summarizes pertinent issues,” instead of writing, “My article, ‘XYZ,’ summarizes pertinent issues.” The wording in the first example protects the anonymity of the author, while the second compromises the author’s anonymity by linking the author of the proposal to previously published work by a named author.

• Submissions that do not conform to the above guidelines will not be considered.

TIMELINE

• Proposals must be submitted by 12 noon Mountain Time on Thursday, September 15, 2022.
• Proposers will be notified by Tuesday, November 1, 2022.
• Deadline for accepted presenters to register for conference: Thursday, December 1, 2022.

QUESTIONS?

Questions regarding this call should be directed to:

Julia Mortyakova

Program Chair, 2023 Southern Regional Conference

Submission Deadline: 12 noon Mountain Time / 2 pm Eastern Time on Thursday, September 15, 2022

The Southern chapter of The College Music Society will hold its 44^th Regional Conference February 23–25, 2023, at Jacksonville University in Jacksonville, Florida.

The theme of the conference is “Leading Change,” and our conference will endeavor to be a model for how music in higher education can treat popular, traditional, classical, and experimental musical practices in an equitable way. The Southern Chapter Program Committee of The College Music Society welcomes proposals for lecture-recitals and performances. The Committee solicits the broadest representation of our profession and its interests, and welcomes proposals from students, faculty, retirees, and independent musicians from all educational and professional settings.

CONSIDERATIONS

• Performances are intended to present live music, and speaking is generally limited to brief introductory comments. While these can feature new music, this is not the appropriate submission venue for works by CMS composers. Two types of performances are possible:

1. 1. Stand-alone Performance: A 25-minute program from a single performer or ensemble may be proposed that features music by one or more composers. The time limit is inclusive of set-up and tear-down.
   2. Showcase Performance: Brief performances of 10 minutes or less may be proposed which will be included on a larger concert organized by the Program Committee. The time limit is inclusive of set-up and tear-down.     

• Lecture-recitals are limited to 25 minutes each, inclusive of delivery, discussion, and/or questions as appropriate. Lecture-recitals differ from performances in that they provide opportunities for performing combined with a significant amount of speaking.

• The same topic may not be submitted as both a lecture-recital and performance.

• Prior to submission, proposers must communicate with all collaborators regarding their interest and availability. This includes collaborative pianists. Proposals not listing all participants will be deemed incomplete and will not be considered.

• All persons whose work is selected for inclusion on the program are expected to register for and attend the full conference. If the proposal is accepted, proposers will be asked to communicate with all participants involved in the presentation to ensure their registration by December 1, 2022.

• Proposers agree to present on any day of the conference should their proposal be accepted.

• The College Music Society does not fund travel expenses of accepted presenters or performers.

• Proposers must submit their own work and may not submit proposals on behalf of their students or others.

STUDENTS: We highly encourage students to submit lecture-recital and performance proposals!

ELIGIBILITY

• The Primary proposer must be a current member of The College Music Society. Persons interested in submitting a proposal should check their membership status well in advance of the submission deadline. Please note the processing time for membership applications and/or renewals is 1–2 business days.

• It is not necessary for collaborators to be current members at the time of submission; however, if invited to the program, every person involved in the presentation must join CMS and register for the conference.

PROPOSAL SUBMISSION & PARTICIPATION POLICY

• Each member may submit a maximum of 2 proposal(s) in response to this Call.

• Each member may submit a maximum of 3 proposal(s) to all calls for this conference.

• The maximum number of presentations in which a member may be involved on the conference program is 2. If more than two proposals involving the same member are accepted – regardless of whether the member submitted the proposal or was added to another member’s proposal – the individual in question must choose in which two presentations s/he will participate.

PREPARATION OF MATERIALS

• Electronic submissions are required. Proposals sent by mail will not be considered.

• To support the anonymous review process, the name(s) and/or affiliation(s) of anyone involved in the presentation, including the ensemble, performers, dedications or commissioners (if applicable), should not appear in the title, abstract, or program notes, nor in the file names or body of submitted supplementary materials. Submissions are evaluated anonymously and proposals identifying the proposer or co-presenters will be disqualified. Names and affiliations may appear in the “Collaborators” section of the proposal and in submitted biographies, however, as the review committee will not have access to this information.

• The College Music Society's conference submission process is powered by Submittable. To submit a proposal, please (1) log in to the CMS members-only website using your user name and password and then (2) click the ‘Submit’ button at the bottom of this call. You will be directed to Submittable to complete your proposal. If you don't already have a Submittable account, you will be prompted to establish one. (Click here for help using Submittable and to view a list of Frequently Asked Questions.)

• A complete proposal includes:

1. The proposal’s title and format.

2. Abstract / Program Notes

a. Lecture-recital proposals require an abstract of 250 words or less.

b. Performance proposals require program notes of 250 words or less, as well as a list of all titles, movements, and composers being proposed, an indication of the instrumentation, and duration of each work. If a proposal includes lengthy pieces which will not be played in their entirety, please clarify within the program notes which sections will be performed. 

3. A list of required equipment and audio-visual needs.

4. Two audio samples to demonstrate the proficiency of the soloist/ensemble. The duration of each recording should be a minimum of 3 minutes, but no longer than 8 minutes. Preference will be given to submissions that include a recording of the proposer performing the actual work being proposed. When this is not possible, the submitted example must be of a comparable style, genre, or historical period. Most audio file formats are supported within Submittable. File names should not identify the proposer or any collaborators (please erase the metadata that is automatically saved with the file).

5. If performing a work based on music notation, PDF reference scores to accompany the audio samples submitted under item #4.

6. Optional: In addition to the two required audio samples of the performer(s), an additional reference recording of the proposed work being performed by someone else may be added to support the submission. This is recommended in cases where the proposer(s) have not recorded the proposed work.

7. Optional: You may add up to 3 supporting materials to your proposal. These might include printed music examples, photos, statistics, or relevant data. Do not include lengthy documents, dissertations, CVs, resumes, or PowerPoint presentations.

8. Contact details and a brief biography of the proposer (not to exceed 250 words).

9. Name of performing ensemble, if applicable.

10. Collaborator Biographies:

a. If the presentation will be given by a named ensemble, a biography of ensemble must be included (not to exceed 250 words). Ensemble biographies may briefly address the achievements of each ensemble member; however, separate biographies of each individual performer are not requested in this case.

b. If the presentation will not be given by a named ensemble, biographies of individual performers should be included (not to exceed 250 words per person).

11. Contact details for all collaborators, including an email address, mailing address, and phone number for each person, as well as an institutional affiliation, if applicable.

• When referencing one’s own previously published research, the proposer should refer to such research in the third person to avoid identifying themselves. For example, hypothetical proposal submitter D. Graham should write, “D. Graham’s article, ‘XYZ,’ summarizes pertinent issues,” instead of writing, “My article, ‘XYZ,’ summarizes pertinent issues.” The wording in the first example protects the anonymity of the author, while the second compromises the author’s anonymity by linking the author of the proposal to previously published work by a named author.

• Submissions that do not conform to the above guidelines will not be considered.

TIMELINE

• Proposals must be submitted by 12 noon Mountain Time on Thursday, September 15, 2022.
• Proposers will be notified by Tuesday, November 1, 2022.
• Deadline for accepted presenters to register for conference: Thursday, December 1, 2022.

QUESTIONS?

Questions regarding this call should be directed to:

Serena Scibelli

Performance Chair, 2023 Southern Regional Conference