The Conference Hotel is:
Washington Hilton Info | Reservation Link
1919 Connecticut Ave NW
Washington, DC 20009
Why Stay at the Conference Hotel?
The conference hotel is the hub of conference activities. It’s a short distance from presentations, it provides opportunities for networking with colleagues, and it makes it easy to return to your room when needed. But there are additional details you should be aware of before you consider booking at another hotel.
CMS makes every effort to keep registration fees at a minimum. One way this is done is to provide the conference hotel with a guarantee that a specific number of sleeping rooms will be occupied by our conference attendees. In exchange for the hotel room occupation, the property provides CMS with complimentary meeting space and other discounts. If the conference does not meet the contracted sleeping room commitment, as has happened in the very recent past, the hotel gets paid anyway. Unfilled rooms will cost CMS tens of thousands of dollars, and this places the future of our programs at great risk.
We know that, for many attendees, finding the lowest possible hotel rate is paramount, and we are aware that people sometimes choose lodging somewhere other than the conference hotel. However, before you book your hotel room for this year’s event, please consider supporting both the conference and your organization by staying at the conference hotel.
Reservation Information:
Make your reservation using the following link:
2024 CMS National Conference Hotel Reservation Link
Rate:
$179/night (single/double occupancy)
$199/night (triple occupancy)
$219/night (quadruple occupancy)
Promo Start Date: Monday, November 4, 2024
Promo End Date: Sunday, November 10, 2024
Last Day to Book: Thursday, September 19, 2024
If you are sharing a room with another person, be sure that your name is added to the reservation. Be aware that if your name does not appear on the room reservation, you are not officially considered a guest of the hotel. To add a name to an existing reservation, please call the hotel at (202) 483-3000 and provide your confirmation number, dates of stay, and the appropriate name(s).
The discounted rate is available 3 days prior and 1 day after the conference dates, subject to availability. If you wish to extend your trip on either end of the program but are not successful doing so online, please contact Charlie Chadwell at [email protected] to assist.
Hotel Discount:
As an incentive to stay in the conference hotel, discounted conference registration fees are available to members of CMS, ATMI, NACWPI, and PKL who (1) provide their confirmation number at the time of registration, and (2) subsequently honor their reservation.
All CMS, ATMI, NACWPI, and PKL members will receive a $50 discount off of conference registration per night reserved in the conference hotel (1 night = $50 discount; 2 nights = $100 discount; 3 nights = $150 discount, etc.).
If you qualify for the discount, please enter the hotel confirmation number you received upon registration.
Please note that this discounted amount will not be applicable after your registration fee totals $0 (i.e., if the full cost of your registration is $150, this discount will only apply to the first three nights of your stay).
Reservation Deadline:
The deadline to reserve rooms in the conference hotel is Thursday, September 19, 2024.
Hotel Room Cancellation Fee:
CMS strongly encourages attendees who book a guest room at the conference hotel, but who subsequently no longer need it (e.g., one finds a roommate or makes alternate lodging arrangements), to cancel their original hotel reservation as soon as such a decision is made. When one holds a room past the hotel reservation deadline, this prevents other attendees from booking the room. It also places CMS in a difficult position, as the organization may be required to pay for the unused room. To discourage this practice, attendees who cancel their guest room reservation(s) at the conference hotel on or after September 19, 2024, will be assessed a $207.64 cancellation surcharge (the equivalent of one night's stay plus applicable tax) by CMS and will be obligated to pay it in order to pick up registration materials. When two or more persons are associated with a reservation, the cancellation fee will be divided equally amongst them, and each will be responsible for their portion. In the event an attendee for whom this policy applies withdraws participation in the event, they will be billed for the fee.
Be Aware of Scams!
Neither the hotel nor CMS have authorized any third-party agents to represent them in booking rooms for attendees. Booking a room using the above link is the only reservation method guaranteed by the hotel to result in an actual reservation. Please be aware that phone and email scams exist which target conference attendees, and scammers may even attempt to impersonate a representative of CMS or the hotel. Please report such fraudulent activity to [email protected] or (406) 721-9616.