Practice Rooms

Rooms & Times

⏺︎ Wednesday (11/6/2024)

• Coats now Rock Creek 5:00pm–8:00pm (no piano)
• Office #6 Kalorama 5:00pm–8:00pm (with piano)
• Boundary Monroe 5:00pm–8:00pm (with piano)

⏺︎ Thursday (11/7/2024)

• Coats now Rock Creek 8:00am–8:00pm (no piano)
• Office #6 Kalorama #6 8:00am–8:00pm (with piano)
• Boundary Monroe 8:00am–8:00pm (with piano)

⏺︎ Friday (11/8/2024)

• Boundary Monroe 8:00am–8:00pm (with piano)
• Kalorama 8:00am–8:00pm (with piano)
• Rock Creek 8:00am–8:00pm (no piano)
• Columbia C 3:00pm–8:00pm (concert grand piano)
• Columbia A 3:00pm–8:00pm (no piano)

⏺︎ Saturday (11/9/2024)

• Monroe 8:00am–4:00pm (with piano)
• Kalorama 8:00am–4:00pm (with piano)
• Rock Creek 8:00am–4:00pm (no piano)
• Gunston 10:30am–1:00pm (concert grand piano)
• Embassy 10:30am–1:00pm (no piano)

How to find the Rock Creek, Kalorama, and Monroe Pratice Spaces

Rock Creek

The Rock Creek practice space is on "Level 1", which is one level above the lobby. Use the lobby elevator to go to L1, and then follow the signs for "Rock Creek". 

Kalorama

The Kalorama room is on the lobby level, past the District Line Restaurant. Walk through the lobby toward the escalators, and then turn left, opposite of the escalators. Walk down the hall. Kalorama will be on your left. 

Monroe

The Monroe practice room is on the Concourse level. Take the escalators down to the Concourse level, then turn left. Walk all the way down the hall (past multiple meeting spaces) until you get to the Monroe room. 

Terms & Conditions

Please note the following:

1. Practice rooms are provided for warm-up & rehearsal specifically related to this conference. Those preparing non-conference related projects must make their own arrangements elsewhere for practice facilities. 
2. 30 minutes per presentation or ensemble (NOT PER PERSON) is allowed on each day. Ensembles should appoint one member of the group to reserve on behalf of the group, and reservations should be made under the ensemble’s name.
3. If any vacancies remain on the practice room schedule once the conference has started, an additional 30 minutes per presentation or ensemble may be reserved.
4. Pianos may not be prepared or altered in any way, including the insertion of objects into or onto the strings.
5. Kindly display the utmost in professional courtesy regarding piano usage and room sharing.

How to Reserve Practive Space

An online practice room schedule has been established for this conference and attendees may reserve space on a first-come, first-served basis via computer, cell phone, or tablet.

1. Visit this page to see a list of all practice rooms available at the Washington Hilton, organized by date and time (you will be redirected to the SignUpGenius website).
2. Tick the box next to the room and time you wish to reserve (this is a long list, so ensure you have selected the appropriate date), then click the “Submit and Sign Up” button at the bottom of the screen.
3. You will now have the option to enter the names of any collaborators or the name of your ensemble (as appropriate), in the provided field. Ensembles should list the name of their group in this field. If this does not apply to you, leave this field blank. 
4. If you have not used SignUpGenius before, you will be prompted to either create a new account or login with your Facebook credentials. IMPORTANT: Check the box “create an account with SignUpGenius” during this stage. Otherwise, you will not be able to cancel or edit your signup later.
5. You must now click “Sign Up Now” to successfully reserve your selection, and you will receive an email confirmation once you have completed this step.
6. Clicking “Back to Sign Up” will show you the master group list once again, and your name(s) should now appear in the slot(s) you have reserved.

Note Regarding the Showcase Concert Series

In addition to the rehearsal space described above, specific times have been allotted for set-up and sound-check in the concert space related to the Showcase Concert programs according to the following schedule:

The concert manager for each of the above programs will reach out directly to those involved in each concert with specific schedules for these rehearsal periods.

FAQ

Q: What if I do not wish to create an account with SignUpGenius?
A: That’s fine. You may still reserve a practice room with your name and email address; however, you will not be able to cancel or edit the reservation online later.

Q: What do I need to do if I need to change or cancel my practice room reservation?
A: Here’s how:

1. Login to SignUpGenius.com with your email address and password.
2. Open the appropriate practice room schedule. 
3. Underneath the slot with your name, you will see options to “Edit,” “Swap,” or “Delete.” Select “Delete.”
4. You will be asked to confirm. Select “Yes-Delete.”

Q: How do I swap rehearsal times with another person?
A: Here’s how:

1. Login to SignUpGenius.com with your email address and password.
2. Open the appropriate practice room schedule. 
3. Underneath the slot with your name, you will see options to “Edit,” “Swap,” or “Delete.” Select “Swap.”
4. Tick the box next to the name of the person with whom you would like to swap and click “Request a Swap” at the bottom of the page. An email message will be sent to that person and they may choose to either accept or decline your request. Once they have responded, you will automatically receive an email message with their response.

If you have other questions regarding how to use this system, you will likely find the SignUpGenius Help page helpful. If your question is not answered there, please [email protected].