Thank you very much for your interest in exhibiting at the 2025 CMS National Conference! Please see below for more information regarding our exhibit options and logistics.
If you would like to reserve exhibit space; place an ad in the Conference App; host an Industry Spotlight Session and/or pre-/post-conference virtual session; sponsor a “Gift-of-Registration,” or purchase any other “a la carte” sponsorship options, please complete the form below by Thursday, September 18.
To reserve a dedicated happy hour or coffee break session for conference attendees, or to sponsor a CMS Keynote Speaker, please contact Hannah Pearson directly at [email protected].
Whom may we contact regarding this reservation?
Please complete the following information.
PERSONNELName(s) of all persons who will represent your company at the conference.
Include a brief description of your company/organization (no more than 175 characters) in the field below for inclusion in the conference program.
0/175
CMS offers a variety of means of engaging conference attendees with industry partners during our national conferences. You may reserve any or all of these on this form:
Tables are 6' by 30" and are skirted. Table-top exhibits include two tables. If you require tables in addition to the number included with your exhibit level, indicate your need below. The maximum total number of tables that any single exhibitor may utilize is 4.
CMS table-top exhibits provide dedicated space for the display of products, books, and materials. The exhibit area is placed in a high-traffic area of the Davenport Grand, adjacent to the presentation space. The conference schedule includes conflict-free exhibit time and refreshment breaks in the exhibit area. Table placement will be determined by CMS.
PRICING: $750
The $750 rate includes two conference tables. Additional tables may be purchased at a rate of $300/table. All exhibitors will be provided with black tablecloths, two chairs, and a small trash can for their exhibit space.
All exhibitors will need to register for the 2025 CMS National Conference and are encouraged to stay in the Conference Hotel (why is this important?). Exhibitor Registration is $250/person. Following the completion of this exhibitor form, you will receive an email containing a discount code that you can use upon registration.
Please note: A/V equipment needs (including power and internet) are not included in the package above and must be purchased directly from the hotel’s in-house A/V vendor using this form. Please contact Hannah Pearson ([email protected]) for any questions surrounding the reservation of exhibitor A/V needs.
EXHIBIT SETUP:
Wednesday, October 29: 1:00 pm – 5:00 pm
EXHIBIT HOURS:
Thursday, October 30: 8:45 am – 10:45 am; 12:00 – 5:00 pm
Friday, October 31: 10:00 am – 5:00 pm
Saturday, November 1: 8:30 am – 3:00 pm
MOVE-OUT:
Saturday, November 1: 3:00 pm
DEADLINES:
Space Reservation & Payment: Thursday, September 18, 2025 at 12 noon Mountain Time
CANCELLATION POLICY
Cancellation requests must be made via email correspondence to Charlie Chadwell. Exhibits canceled on or before 12:00 noon MDT Thursday, September 18, will be entitled to a 50% refund. Exhibits canceled after 12:01 p.m. MDT on Thursday, September 18, will not be entitled to a refund. All refunds will be issued within one month of the event’s conclusion.
Exhibitor registration is priced at $250 per exhibitor. Following the submission of this form, a CMS conference staff member will contact with you directly to provide a registration code that will allow you to secure registration at the exhibitor rate here.
Industry Spotlight Sessions are 45-minute, sponsored presentations that are meant to provide industry partners with the opportunity to:
The purchase of an Industry Spotlight Session includes a pre-conference email announcement to conference attendees.
Duration is 45 minutes, with time dedicated before and after the event for set-up and tear-down.
Requests for multiple Industry Spotlight Sessions will be considered based on space availability.
PRICING:
$1250/Industry Spotlight Session. Pricing is inclusive of internet and A/V costs. Please email [email protected] for catering requests.
Payment in full is due at the time of reservation. All fees are listed in U.S. Dollars (USD).
Reservation Deadline: Thursday, September 18, 2025 at 12 noon Mountain Time
Cancellation requests must be made via email correspondence to Charlie Chadwell. Industry spotlight sessions canceled on or before 12:00 noon MDT on Thursday, September 18, 2025, will be entitled to a 50% refund. Industry spotlight sessions canceled after 12:01 p.m. MDT on Thursday, September 18, 2025, will not be entitled to a refund. All refunds will be issued within one month of the event’s conclusion.
The conference schedule and materials are available to all attendees via the CMS Conference mobile app hosted through AccelEvents. This app is compatible with all Android, Apple, and Windows devices. Banner Ads will rotate on the app throughout the conference and will link to an external URL provided by the advertiser.
$325/ad
AD SPECS:
Size: 350px X 70px (Ratio 5:1)
Color: All ads will be published in full color
File Format: Ad should be submitted as a PNG, JPG, or GIF
Creative & production services are not available.
Payment and Artwork Deadline: Thursday, September 18, 2025 at 12 noon Mountain Time
CMS provides the opportunity for exhibitors and industry partners to lead 60-minute virtual information sessions via Zoom before and/or after the 2025 National Conference. These virtual sessions may be used by exhibitors for the following purposes:
Virtual sessions will be held via the CMS Zoom account and will be managed, scheduled, and facilitated by CMS Staff. CMS Industry Partners and Exhibitors may purchase a pre-conference virtual session, a post-conference virtual session, or both. Questions surrounding the logistics or content of virtual sessions should be directed to Hannah Pearson at [email protected].
Payment in full is due at the time of reservation. All fees are listed in U.S. Dollars ($USD). Following the submission of this form, you will be contacted by CMS conference staff to confirm the time(s) and date(s) of your session(s).
There’s no such thing as “too much coffee” at conferences! Help keep conference attendees engaged and create natural networking opportunities by purchasing a sponsored coffee station.
Located in a high-traffic area of the conference hotel, sponsored coffee stations will be clearly labeled with your brand, institution, or organization’s logo. When you purchase a coffee station, you’ll be provided three gallons each of regular coffee, decaffeinated coffee, and hot tea (9 gallons in total).
$1200 per coffee station.
CMS encourages the engagement of CMS student members at its conferences by financially supporting student registration. CMS members, sponsors, and exhibitors can help sponsor student conference registration by purchasing a Sponsored Student Registration for $175.
Sponsors of student registrations will receive recognition on the conference mobile app and in the CMS monthly newsletter immediately following the conclusion of the conference. They will also receive a thank-you note from their sponsee.
Please see the link below to purchase one or more student registrations. Questions surrounding this opportunity should be directed to Hannah Pearson at [email protected].
$175 per student conference registration.
CMS recognizes that the current landscape within music in higher education presents the threat of increased financial instability across our field and membership. The Gift-of-Registration presents CMS sponsors and members with the opportunity to sponsor the conference registration of a member in need.
Funds for gifted registration can be designated for specific individuals and/or can be awarded on an as-needed basis, depending on the preference of the sponsor.
CMS members, sponsors, and exhibitors can help sponsor student conference registration by purchasing a Gift-of-Registration in the amount of $349.00.
$349 per gifted conference registration.
Please submit your company’s logo below. This will be displayed on the CMS website as well as in the virtual conference app.
Accepted formats include .jpg, .jpeg, .gif, .tif, and .png.
Please review the terms and conditions (article will open in a new browser tab). Then return to this form and check the acceptance box below.
Please choose your method of payment and click 'Submit'. If paying by check, you will receive an invoice by email. If choosing 'Credit Card or PayPal', you will be redirected to PayPal for payment.
